GCKA Knights Team Admin Resources
Step-by-step guides for carding, scheduling, TeamSnap ONE, tournaments, game day, travel, and supporting your team.
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Use the full admin manual for one complete reference, or choose an individual guide below when you need help with a specific task. Please also review the GCKA policy manual.
Full Team Admin Manual GCKA Policy Manual All Individual Guides
| Getting Started, Carding & Rosters |
| 1. Dividing Responsibilities with the Coach Agree on task ownership, backups, communication, and escalation before the season begins. |
| 2. Completing Team Admin Carding in GotSport Complete and verify the same current-season requirements assigned to coaches. |
| 3. Checking Players and Coaches in GotSport Confirm everyone appears on the roster and coordinate help for missing or incomplete members. |
| League Scheduling, Practices & TeamSnap ONE |
| 4. Scheduling Ohio Champions League Games Coordinate with opponents, reserve home slots, submit the league form, and record confirmed games. |
| 5. Entering Practices and Games in TeamSnap ONE Add complete, accurate schedule details and handle confirmed changes correctly. |
| 6. Communicating in TeamSnap ONE Choose the right message type and send clear, timely updates to the team. |
| 7. Confirming Games with Opposing Teams Verify the date, time, location, uniform colors, and other key details before game day. |
| 15. Following the Assigned Practice Schedule Use the director-issued field map and schedule, and follow the process for changes. |
| Game Day & Team Operations |
| 8. Cards and Referee Money on Game Day Safeguard the club check and bring the correct cash plus physical or digital cards. |
| 16. Uniform Colors and Uniform Problems Use blue at home and white away, confirm with opponents, and route uniform issues to the vendor. |
| 17. Weather, Field Closures, and Cancellations Act on director notices or coach cancellations and communicate confirmed changes quickly. |
| 19. Serious Injuries and Incidents Put safety first, notify a director, and document facts without speculation. |
| Tournaments & Travel |
| 9. Registering for Tournaments Follow the GCKA event choices and payment process, then register through the event's required system. |
| 10. Completing Tournament Check-In Collect rosters, cards, waivers, and event documents, then submit and verify them on time. |
| 11. Managing Tournament Schedules Share the schedule, plan arrival details, and monitor event updates throughout the weekend. |
| 12. Hotel Room Blocks and Stay-to-Play Use the required booking provider, send family instructions, and monitor event compliance. |
| 13. Organizing Team-Bonding Activities Plan optional, inclusive activities with clear costs and no pressure to participate. |
| 18. Using Guest Players for Tournaments Check event rules, use GCKA players first, and follow the US Club loan process when needed. |
| Parents, Team Culture & Season Checklists |
| 14. Helping Parents Raise Concerns Listen, apply the 24-hour rule when appropriate, and escalate unresolved or serious issues. |
| 20. Start- and End-of-Season Checklists Use a practical checklist to prepare the team, track responsibilities, and close the season. |
When a process, deadline, eligibility question, or serious concern is unclear, contact a GCKA director.